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 BRAND ORGANIC LTD PRIVACY POLICY

 This website (www.brandorganic.co.uk) is operated by Brand Organic Limited (“Brand Organic”, “us” or “we”).

We take your privacy very seriously and we ask that you read this privacy policy carefully as it contains important information on:

  • the personal information we collect about you;

  • what we do with your information; and

  • who your information might be shared with.

We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website.

Who we are

Brand Organic Limited is a 'data controller' for the purposes of the Data Protection Act 2018, the General Data Protection Regulation (EU) 2016/679 and any subsequent UK data protection legislation and we are responsible for, and control the processing of, your personal information.

Who does this privacy policy apply to?

This privacy policy applies to any individuals whose personal information we process during the course of business, which includes:

  • our prospective customers and recipients of our marketing communications;

  • our customers and users;

  • any individuals whose data we receive from any of the above for the purposes of operating our business and providing our products and services.

If you are unsure how this policy applies to you, please contact us (see ‘How to contact us’ below) and we will be happy to help.

What information do we collect and process?

Personal information provided by you

During the course of accessing our website, using our products and services, contacting us, providing services to us, or otherwise dealing with us, you may provide us with a range of personal data which we will use in the course of our business. This personal information may include: 

  • your name or another unique identifier;

  • your contact details (which may include your landline telephone number, mobile number, and/or email address);

  • professional information (e.g. job title and/or type, professional qualifications, industry); and

  • other related information.

Information we collect automatically

Our website and services may collect certain information about you automatically (such as your IP address, geographical location, browser type and version, time zone setting, operating system and platform).

Personal information provided by third parties

We work closely with third parties and may receive information about you from those sources (such as development teams, business partners, providers of payment services, analytics providers, search information providers), which we will add to the information we already hold about you in order to help us operate our business effectively.

Personal information about other individuals

If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:

  • transfer the personal data and give consent on his/her behalf to the processing of his/her personal data;

  • receive on his/her behalf any data protection notices;

  • give consent to the transfer of his/her personal data abroad; and

  • give consent to the processing of his/her sensitive personal data (if applicable).

How we use your data and our legal basis for processing your data

We may process your data for a variety of reasons, including because:

  • we are legally obliged to e.g. to confirm your identity; 

  • the processing is necessary for the performance of the contract with you to provide our Services; or

  • it is in our legitimate business interests to do so. 

In some instances, we will rely on your consent to process personal data and where we do this, it will be flagged to you at the time. 

Our main processing activities for personal data, and the legal basis on which we perform those activities are:

Prospective customers/marketing recipients:

We will process your personal data in order to contact you in relation to our products and services and keep a record of our communications (e.g. sales telephone calls, quotations and offers). 

Our legal basis for doing so is consent, which you will have given when you provided the personal data to us or one of our suppliers e.g. ‘opted in’ to receiving email marketing from us. You can withdraw this consent at any time by following the instructions in our communications or by contacting us. If you wish to object to direct marketing, you may do so by contacting us. We never directly market to pupils.  

Customer/users:

We will process your personal data in order to provide our products/services to you and to provide you with information and updates regarding the same. Our legal basis for doing so is that the processing is necessary for the performance of a contract. We will also keep a record of your data and use it for related purposes, including account management, customer support, and audit purposes, on the basis that we have a legitimate interest in doing so. 

We may also contact you in relation to our products and services. Our legal basis for doing so will be the same as for prospective customers, as set out above.

Suppliers, service providers etc.:

We will process your personal data in order to receive goods and/or services from you and to manage our relationship, including making payments to you, dealing with accounts issues, placing orders etc. Our legal basis for doing so is that the processing is necessary for the performance of a contract.

Individuals about whom we receive information from our customers or suppliers:

We may receive information about individuals from our customers or suppliers, which we use in the course of our business, most notably pupil data. We use this information to provide the Services to our customers. Our legal basis for doing so is our and/or a third party’s legitimate interests.

Other processing activities

Monitoring and recording communications

We may monitor and record communications with you (such as telephone conversations and emails) for the purpose of training, fraud prevention, and/or quality assurance. We may also retain copies of communications and details provided to us by you, for example support requests, account queries, complaints, for internal account management and auditing purposes. This is done on the basis of legitimate interests.

Storage of your information and who your information might be shared with

We store your personal data on servers which are managed by Google LLC. Google’s privacy policy (as updated from time to time) can be found here - https://policies.google.com/privacy?hl=en

We may disclose your personal data to:

  • other companies within our group to the extent that there is a legitimate interest in doing so to support our business aims;

  • our agents and service providers, to the extent that they require access to the data in order to provide goods/services to us, in which case they will be bound by a contract requiring them to process personal data in accordance with the requirements prescribed by data protection law;

  • law enforcement agencies in connection with any investigation to help prevent unlawful activity; and

  • a third party purchaser if we sell our business, in which case, customer and user information will be a transferred asset.

Keeping your data secure

We will use technical and organisational measures to safeguard your personal data, for example:

  • we store your personal data on secure servers; and

  • payment details are encrypted using SSL technology (typically you will see a lock icon or green address bar (or both) in your browser when we use this technology).

All information you provide to us is stored by Google LLC on secure servers which have been validated against ISO 27018 by an independent third party assessor. 

While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us (see ‘How to contact us’ below).

What can I do to keep my information safe?

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

Transfers of your information out of the EEA

We may need to transfer your personal data outside the European Economic Area, for example for storage purposes (see ‘Storage of your information and who your information might be shared with’ above) or when we use certain trusted third party providers, such as Survey Monkey and Mailchimp. 

We will only do this if appropriate safeguards are place in accordance with data protection legislation. For more information on the safeguards in place with our third party suppliers, please see their privacy policies below (as updated from time to time):

Survey Monkey - https://www.surveymonkey.com/mp/legal/privacy-policy/?ut_source=footer

Mailchimp - https://mailchimp.com/legal/privacy/

AWS - https://policies.google.com/privacy?hl=en

How long do we keep your personal information?

We keep your personal information for as long as we need to for the purposes for which it was collected or (if longer) for any period for which we are required to keep personal information to comply with our legal and regulatory requirements.

However, we endeavour to cease holding personal details as soon as you unsubscribe from our mailing list. 

What rights do you have?

You are responsible for ensuring that information you provide to us is accurate, complete and up-to-date. You can review and change your information by contacting us. 

You have a number of rights in relation to your personal data, these include the right to:

  • find out how we process your data;

  • request that your personal data is corrected if you believe it is incorrect or inaccurate;

  • obtain restriction on our, or object to, processing of your personal data;

  • if we are relying on consent, you can withdraw your consent to our processing of your personal data (including any direct marketing);

  • if we are relying on legitimate interests for direct marketing, you can object to receiving such direct marketing;

  • obtain a copy of the personal data we process concerning you. We will take steps to verify your identity before responding to your request. Once we have verified your identity we will respond as soon as possible and in any event within one month; and 

  • lodge a complaint with the UK supervisory body, the Information Commissioner’s Office (the ICO) here https://ico.org.uk/. If you have a concern or complaint about the way we handle your data, we ask that you contact us in the first instance to allow us to investigate and resolve the matter as appropriate. 

If you would like to exercise any of your rights or find out more, please contact us.

Changes to this Privacy Policy

We may change this Privacy Policy from time to time, and if we do so we will highlight any changes to these pages.  If you continue to access or use our services after notified changes have come into effect, you will have agreed to the revised policy.

How to contact us

Questions, comments and requests regarding this privacy policy are welcome and should be addressed to info@brandorganic.co.uk 

Use of cookies

For information on the cookies we use and how to control your cookie settings, please visit our cookie policy. 

This policy was last updated on 10th March 2021. 

We may change this policy from time to time. Please check the policy periodically for any changes.